Executive Committee Papers

DAPTC EXECUTIVE COMMITTEE - 22/09/22 14:00 to 16:00: 



2. Confirmation of Draft Minutes - 22 July 2022

3. Chief Executive's Report

4. 2022 Annual General Meeting

a. AGM Agenda (draft)

b. AGM Motions

 Full submissions from member councils:

(A) West Moors TC, (B) Charlton Marhsall PC, (C) Lyme Regis TC, (D) Lyme Regis TC, (E) Lyme Regis TC, (F) Corfe Castle PC, (G) Corfe Castle PC 

c. AGM Constitution Changes

d. AGM Subscription Recommendation for 2023/24

5. Charter Development - Dorset Council

a. Clerks' Conference Onboarding Document

b. Timeline for Engagement and Communications

6. Staffing Matters

a. Consider additional hours for period 1/4/22 to 30/9/22 (via email)

7. Receive Reports from Area Committee and Representatives

a. Area Committee Reports

b. Area Representative Roles

c. Area Meetings to 31 December 2022 

8. Items to report or agenda items for future meetings. 

2022 NALC AGM: 

This year's AGM will be held online and attended by three representatives from DAPTC. Below are the papers and agenda for the AGM and our NALC Representative Report.

AGM Agenda

Papers - Elections to NALC Positions & Committees

NALC Annual Report - awaiting report

Housekeeping Rules - AGM 

Attendees for the meeting are : Janet Wallace, Jill Crouch and Neil Wedge.

NALC National Assembly - 12th July 2022

NALC Agenda and Supporting Papers

NALC National Assembly Report | Civility and Respect Project Slides

NALC National Assembly - 5th April 2022

National Assembly Agenda | National Assembly Minutes | Letter from Smaller Councils Committee Chair

Attended by Cllr. Janet Wallace (DAPTC NALC Representative)

NALC Smaller Councils Committee 

Report Summarising Smaller Councils Committee Survey

SW Association of Local Councils

 Update from informal meeting of the association representatives:

 SWALC AGM - Thursday 13th October 2022 - awaiting papers


The Reading Room for Exec Members

As part of the DAPTC Constitution review in 2020 a number of key areas will be looked at to address the feedback received from members. To help Executive Committee members ahead of any discussion on the various items; this part of the website will be populated with documents, policies and information from other county associations. We may draw upon these to draft and shape our own plans, policies and operating procedures.

Draft Policy and Enabling Documents

HR Policies: 

Absence Management PolicyBullying and Harassment PolicyCapability Procedure PolicyCriminal Records Check Policy | Dignity at Work Policy | Disciplinary Procedure Policy | Emergency Leave and Dependents Policy | Equality Opportunities Policy | Expenses Policy | Flexible Working PolicyGrievance Policy | Homeworking Policy | Leave Policy | Maternity, Adoption and Paternity Policy | Rehabilitation of Offenders PolicyShared Parental Leave PolicyWhistleblowing Policy | Working Hours and Overtime Policy

General Policies: 

DAPTC Role Profiles - Executive Committee

President | Vice President | Chair | Vice Chair | NALC Rep | Area Representative | Welcome Letter to Reps |


Future & Past Meetings

21 Jan 22

13:00 to 15:00

Executive Committee Meeting



Additional Documents

4 Mar 22

10:00 to 12:00

Cancelled - Executive Committee Meeting

12 May 22

10:00 to 12:00

Executive Committee Meeting



Additional Documents

22 Jul 22

10:00 to 12:00

Executive Committee Meeting



Additional Documents

22 Sep 22

14:00 to 16:00

Executive Committee Meeting



Additional Documents

7 Oct 22

11:00 to 12:00

(Informal) Executive Committee Meeting

19 Nov 22

10:00 to 12:00

Annual General Meeting

2 Dec 22

10:00 to 12:00

Executive Committee Meeting