Executive Committee Papers

Annual Executive Committee Meeting | 10am to 12 noon 2 December 2022

Please register for the meeting via Zoom: REGISTER 


1. Welcome and apologies for absence.

2. Declarations of interest

3. Chair's Report

4 Confirmation of minutes for the Executive Committee Meeting on 29 September 2022

5. Election of Executive Committee Roles (Paper for Items 5 & 6) - this paper will be updated with replies received from Executive Committee members as they come in.

6. Confirmation of appointments to other Bodies as representatives of DAPTC

7. Confirmation of DAPTC Organisation Structure and meeting schedule for 2023 - Updated Structure post constitution changes and 2023 Meetings Schedule

8. DAPTC Reports:

a) Chief Executive's Report b) DAPTC Charging Schedule

9. Representative and Area Committee Reports

10. Items for forthcoming meetings 

2022 NALC AGM: 

This year's AGM will be held online on 25 October 2022 at 11am and attended by three representatives from DAPTC. Below are the papers and agenda for the AGM and our NALC Representative Report.

AGM Agenda

Papers - Elections to NALC Positions & Committees

NALC Annual Report - awaiting report

Housekeeping Rules - AGM 

Attendees for the meeting are : Janet Wallace, Jill Crouch and Neil Wedge.

SW Association of Local Councils

Update from informal meeting of the association representatives:

SWALC AGM - Thursday 13th October 2022 - AGENDA     MINUTES

NALC National Assembly - 12th July 2022

NALC Agenda and Supporting Papers | National Assembly Minutes

NALC National Assembly Report | Civility and Respect Project Slides

NALC National Assembly - 5th April 2022

National Assembly Agenda | National Assembly Minutes | Letter from Smaller Councils Committee Chair

Attended by Cllr. Janet Wallace (DAPTC NALC Representative)

NALC Smaller Councils Committee 

Report Summarising Smaller Councils Committee Survey 

Representatives Reports

Dorset Coastal Forum meeting - 26th September 2022 Report by Cllr P Bower

Association of Dorset Watches (ADW) - 27th September 2022 Report by Cllr KD Johnson

Rural Crime Reduction Board (RCRB) - Meeting notes 18th October 2022

Rural Crime Reduction Board (RCRB) - Action Plan November 2022




The Reading Room for Exec Members

As part of the DAPTC Constitution review in 2020 a number of key areas will be looked at to address the feedback received from members. To help Executive Committee members ahead of any discussion on the various items; this part of the website will be populated with documents, policies and information from other county associations. We may draw upon these to draft and shape our own plans, policies and operating procedures.

Draft Policy and Enabling Documents

HR Policies: 

Absence Management PolicyBullying and Harassment PolicyCapability Procedure PolicyCriminal Records Check Policy | Dignity at Work Policy | Disciplinary Procedure Policy | Emergency Leave and Dependents Policy | Equality Opportunities Policy | Expenses Policy | Flexible Working PolicyGrievance Policy | Homeworking Policy | Leave Policy | Maternity, Adoption and Paternity Policy | Rehabilitation of Offenders PolicyShared Parental Leave PolicyWhistleblowing Policy | Working Hours and Overtime Policy

General Policies: 

DAPTC Role Profiles - Executive Committee

President | Vice President | Chair | Vice Chair | NALC Rep | Area Representative | Welcome Letter to Reps |


Future & Past Meetings